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Chief Administrative Officer

Job Type: 
Executive Opportunities
Organization: 
Town of Morinville
Competition Number: 
AGTK-754760
Job Description : 

THE ORGANIZATION

The Town of Morinville, home to approximately 10,000 residents, is northwest of Edmonton and falls within the Edmonton Capital Region. Strategically located next to a major transportation corridor in northern Alberta and within commuting distance to major processing and refinery plants, residents enjoy the convenience of urban amenities, and proximity to employment opportunities in a smaller, family oriented community.

Morinville has a rich history dating back to 1891 when Father Jean-Baptiste Morin founded the settlement and quickly established a church, school and post office making Morinville a resource centre for the region. Officially incorporated April 18, 1911 Morinville has continued to grow and prosper as an economic, cultural and agricultural centre in Alberta’s capital region. Morinville is proud to be home to more than 40 historically significant structures and numerous recreational amenities including walking trails, a splash park, trout pond, and outdoor fitness equipment stations. The Morinville Festival Society in partnership with the Town hosts a wide variety of festivals such as Oktoberfest, Light Up the Nite, Snowman Festival, Pond Hockey Tournament, Easter Egg Hunt, Morinville Family Amazing Race, Bike Rodeo, and Rock the Rails creating a vibrant community for all residents.

To meet their growing needs, the Town of Morinville adopted an innovative Strategic Planning Framework early in 2015 which encompasses their Municipal Sustainability Plan, a three-year strategic plan aligned with the election cycle and annual Business Plan.

The Town of Morinville employs over seventy full-time staff members, both union and non-union who are proud to serve their community. The municipal administration is guided by a mission of ‘working together to build a complete community for today and the future through (their) commitment to the well-being of Morinville’ and vision of ‘embracing (their) past and building pride in (their) future’. By operating with the values of integrity, respect, leadership, innovation, accountability, service excellence through effective teamwork, partnership and collaboration the Town seeks to continue to serve the region.

The Town of Morinville is a dynamic growing town that would be an exciting challenge for any leader who wants to take important role in assisting the Town reach its full potential.

For further information about the Town of Morinville, please visit their website at www.morinville.ca

 

CHIEF ADMINISTRATIVE OFFICER

Reports to: Town Council
Direct Reports: 7; Director of Corporate & Financial Services, Director of Community & Protective Services, Director of Planning & Economic Development, Director of Public Works, and Office of the CAO staff including the Executive Assistant to Council and CAO, Legislative Officer, Communications Coordinator.
Location: Morinville, Alberta

 

MANDATE

Reporting to Council as the Chief Administrative Officer and Principal Advisor to Council, the successful candidate will contribute to leadership, strategy, direction and enthusiasm to a staff of more than seventy full-time employees and manage a total operating and capital budget of approximately $45 million. As the administrative head for the Town of Morinville, the CAO leads and manages the overall business to ensure strategic and business plans are effectively implemented, the results monitored and reported to Council and the financial and operational objectives are attained.

The successful candidate will direct the overall planning, coordination and control of all municipal operations of the Town in accordance with the objectives, policies and plans approved (or implied) by Council and the requirements of the Municipal Government Act and all other statutory regulations affecting the government of the Town. The CAO is responsible for facilitating strategy development and implementing the vision of Council, as well as leading the Town of Morinville to build on past successes in delivering the highest caliber of services to the community.

 

KEY ACCOUNTABILITIES

The position will include the following responsibilities:

Council Affairs and Relations:

  • Accountable to the Town of Morinville Council for the overall management of the Town’s operations;
  • Attends all meetings of Council and Standing Committees and meetings of such Boards, Authorities and other bodies as required by Council;
  • As per the Municipal Government Act, the CAO is responsible for advising and keeping Council fully informed of all significant Council and management operational, financial and advocacy matters and risks relevant to the Town;
  • Effectively communicates with the Mayor, Council and Committees to ensure information and updates on key initiatives are provided such that the Council is up-to-date and supported to make good decisions on the operation and affairs of the Town;
  • Maintains a close liaison with the Mayor;
  • Acts as the principal advisor to the Council and is accountable for the assigned staff liaising with Committees of Council;
  • Reviews and updates governance policies with Council, and enables the Council members to be educated and trained in their roles and responsibilities;
  • Reports as required to Council on the effectiveness of its policies and programs in order to better achieve the objectives of Council;
  • Collaborates with Council on the formulation of Council objectives and policies; recommends policies and programs; and implements those that are approved by Council;
  • Provides Council opportunities to interact with the Town’s senior executive management, both during and outside Council and Committee meetings;
  • Keeps apprised of governmental and community affairs to ensure that Council and Town employees are aware of significant trends;
  • Accountable to ensure the Town’s records, notes, and minutes are recorded, maintained and distributed as necessary; and
  • Oversees the preparation of bylaws that are approved by Council and ensures these bylaws are enforced.

Administrative Leadership:

  • Directs the administration and manages the day-to-day business affairs of the Town;
  • Enables, empowers, and holds direct reports accountable to effectively perform their jobs;
  • Models the desired culture and values of the Town through daily actions and behaviors rooted in trusting relationships;
  • Assumes overall responsibility for safety within the organization, including but not limited to, ensuring health, safety and environment regulations are in accordance with the OHS act and oversight of the Certificate of Recognition “COR” programs;
  • Balances providing leadership and direction with empowerment to ensure an engaged and dedicated team Town wide;
  • Supports internal staff development and ensures professional development practices and plans are in place and executed;
  • Ensures the Town is prepared for succession at all levels;
  • Ensures staff maintain a positive, customer solution-based / customer service focus with the community;
  • Approves administrative policies which complement both formal and informal Council policies and objectives;
  • Ensures that the Town administration as a whole and each Department has an appropriate organizational structure;
  • Informs Council of any changes in the duties, responsibilities, or authority of Department Heads and approves and reports to Council any changes in other positions;
  • Approves the establishment of compensation levels for all staff within budgets and within the salary scales approved by Council; and
  • Negotiates union contract and ensure all employee relations’ matters are dealt with in accordance to the agreement.

Financial Performance and Risk Management:

  • Oversees the finances of the Town, managing Morinville’s growth in a cost-effective and efficient manner;
  • Ensures the development and management of policies and procedures concerning budgets, expenditures and financial controls;
  • Directs, in conjunction with the Chief Financial Officer, the preparation of capital and operating budgets and the timely submission to Council with appropriate substantiating information;
  • Authorizes, in case of emergency, expenditures not previously approved by Council and provides reports to Council at subsequent meeting;
  • Manages contracts and agreements, continuing to maintain service and program levels in spite of the fiscal challenges facing all municipalities;
  • Accountable to ensure ongoing day-to-day business operations are resourced appropriately, are executed to plan, and are completed within time and budget constraints;
  • Using administrative reports and other information, makes decisions for improved efficiency of the functions and activities of the Town; and
  • Ensures that the Town undertakes research and development activities to explore innovative improvements and new services to meet community need.

 Strategic Planning and Execution:

  • Supports Council in the continuous improvement and implementation of a strategic plan for the Town;
  • Engages with Council annually in strategic, business, and budget planning;
  • Ensures the strategic plan is properly resourced and executed within set timelines;
  • Presents business plans and annual budgets for review and adoption by Council; and
  • Ensures initiatives are developed and implemented to accomplish strategic objectives.

External Stakeholder Relations:

  • Develops and maintains credible and authentic relationships with external stakeholder groups including community leaders, local organizations, citizens and businesses
  • Attends local community events sponsored by the Town;
  • Ensures the community is engaged by the Town in two-way communication by both providing information (e.g. reports, notices) and collecting information and feedback (e.g. surveys, community meetings);
  • Ensures all enquiries, complaints and requests submitted by residents are handled in a professional and timely manner;
  • Maintains awareness of the municipal, county, provincial and federal political environments and incorporates knowledge into budget and ongoing operations as appropriate for the Town;
  • Represents Morinville positively as an ambassador for the Town at meetings with the Region, other municipalities, business partners, and community stakeholders in the Capital Region; and
  • Ensures that the Town communicates and promotes service offerings to existing and potential clients within its target market.

 

OPPORTUNITIES AND CHALLENGES

  • This role presents the successful candidate with the opportunity to continue cultivating a strong sense of community and high quality of life amongst an engaged citizenship;
  • The CAO will have the opportunity to build depth and sustainability amongst the senior leadership team through an understanding of not only the independent departments of the Town, but the cross functions of the organization as a whole. Succession amongst the senior leadership team will be an area of focus for the successful candidate;
  • Recognizing that there is a diversity of opinions within Council, it will be essential for the CAO to continue to build community within a politicized environment;
  • The CAO will have the challenge of accessing appropriate provincial and federal resources to strengthen municipal capital projects. This individual will have the opportunity to facilitate a strategy and develop a focus that balances the high expectations of residents with the need for fiscal responsibility;
  • The CAO will develop a strong partnership with Sturgeon County as it relates to recreation agreements and facilities and the creation of a robust inter-municipal collaboration framework; and
  • This role presents the successful candidate with the opportunity to maintain service delivery and an unwavering commitment to Morinville while simultaneously supporting a Regional vision of opportunity and growth.

 

FIRST YEAR DELIVERABLES / MEASURES OF SUCCESS

Success in the first year will include, but is not limited to, the candidate’s ability to:

  • Establish and grow trusting and respectful relationships with the Mayor, Council and Administration by facilitating the flow of crucial information to Council. It will be incumbent upon the CAO to ensure clear communication, facilitate the interface between Council and Administration, and ensure that information is provided in a timely and robust manner without surprises;
  • Continue to build and strengthen the administrative team while fostering an atmosphere of engagement and dedication;
  • Advance the strength of the partnership with Sturgeon County;
  • Guide administrative issues with a mind to the long-term vision set by Council;
  • Create opportunities that facilitate business growth; and
  • Demonstrate effective management of capital projects.

 

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION:

  • Equivalent to a Bachelor’s degree from an accredited university with major course work in public administration, business administration, or a related field;
  • A Master’s degree in Public Administration is highly desirable; and
  • Certified Local Government Managers (CLGM) Designation or National Advanced Certificate in Local Government Administration is preferred.

  EXPERIENCE:

  • 10-15 years’ demonstrated experience in a leadership role for a Municipality of comparable complexity and diversity;
  • Experience operating in a government environment;
  • Experience working with a council or board of directors;
  • Experience or ability to read and interpret legislation;
  • Executive leadership experience with a proven track record of performance;
  • Knowledge of principles, methods and practices of business operations and development;
  • Familiarity with the Municipal Government Act;
  • Track record of supporting and developing an environment of learning and growth (i.e. coaching, mentoring, developing and supporting employees);
  • Demonstrated experience building and maintaining relationships with external stakeholders; and
  • Demonstrated professional credibility.

 COMPETENCIES & ATTRIBUTES:

  • Ability to prioritize issues and implement Council decisions:
    • Acts decisively to drive outcomes;
    • Forms views and prioritizes actions based on available data, facts and circumstances;
    • Balances short-term goals with long term objectives;
    • Demonstrates patience, exceptional listening skills, and a measured approach to problem solving;
    • Able to synthesize or crystalize key discussion points and clearly articulate back to stakeholders to ‘close the loop’;
    • Leverages knowledge of municipal process to set the tone for what matters are best handled by Council and administration; and
    • Solutions oriented and committed to providing Council with materials in a timely manner to make informed decisions.
  • Outstanding communication skills:
    • Able to assess audience and adapt communication style accordingly;
    • Communicates effectively in multiple media; and
    • Handles public relations with all internal and external stakeholders with tact and diplomacy.
  • Motivational leadership:
    • Fosters a culture of shared successes and demonstrates ownership or accountability of failures;
    • Provides others with the opportunity and support to develop skills and capabilities;
    • Establishes realistic, aggressive and attainable goals and objectives;
    • Builds committed and collaborative teams across a diverse employee group;
    • Applies a cooperative approach to working with others and sharing workload;
    • Promotes and provides opportunity for continuous improvement through study, instruction or experience;
    • Provides autonomy to staff to leverage individual strengths; and
    • Creates a culture of engagement and desire to achieve results across the municipality, even when no formal reporting structure is in place.
  • Committed to personal accountability and transparency:
    • Open and honest in dealing with others;
    • Candid, sincere and ethical;
    • Takes personal accountability for driving and delivering results and achieving outcomes; and
    • Confident in asking for support or clarity from Council.
  • Demonstrated ability to think strategically:
    • Identifies and researches options before making a decision;
    • Emphasizes corporate values, mission and long-term big picture goals while staying on top of short-term objectives or perspectives; and
    • Considers external realities facing the municipality and adapts strategy accordingly.
  • Manages conflicting and competing priorities:
    • Tactful and respectful of other’s opinions and needs in seeking solutions; and
    • Discreet and sensitive in dealing with others, taking into account differences in culture and personal authority.
  • Builds strong partnerships internally and externally:
    • Understands and utilizes the power of developing and maintaining a network of relationships to achieve goals;
    • Demonstrates strength and competence in bargaining for proposals and/or resources (budgets, people, technology etc.) to find ‘win-win’ compromises;
    • Demonstrates high degree of political acumen;
    • Contributes and shares information for mutual and long-term gain;
    • Is seen as approachable by residents and community partners;
    • Displays high levels of emotional intelligence; and
    • Respectfully challenges Council and/or Directors to ensure decisions are made in the best interest of Morinville.
  • Develops innovative ideas and embraces change to enhance results:
    • Focuses on and anticipates customer or citizen needs and is responsive to issues; and
    • Constantly seeks to achieve best practice.
  • Adaptability:
    • Handles a wide assortment of work duties that demand significantly different skills or knowledge bases; and
    • Demonstrated ability to quickly adapt to divergent communication style needs.
  • Problem Solving:
    • Demonstrates intuitive, innovative approach to problem solving;
    • Exhibits well balanced judgment in arriving at conclusions under a variety of situations; and
    • Evaluates risk in assessing opportunities.

 

THE COMPENSATION

An excellent compensation package awaits the successful candidate.

Closing Date: 
January 8, 2018
Application Return: 

How to Apply:

Please send your resume in Word or PDF format to: pies_edmonton@conroyross.com. Copy and Paste the following job title and code and place it in the subject line of your email so we can identify the job and confirm receipt of your application:
AGTK-754760 Chief Administrative Officer – Town of Morinville - AB - Edmonton and Area 

Please note that only those candidates meeting the selection criteria, established by our client, will be contacted further. Although we may not contact you directly for this particular role, all applications will be reviewed as we would like to consider you for future opportunities that may be appropriate. We encourage you to continue to visit our website at optimumtalent.com as our opportunities are updated on a regular basis.