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Office Administrator

Job Type: 
Finance /Accounting / Economics
Organization: 
Town of Stettler
Job Description : 

The Town of Stettler offers an employment opportunity to make a positive difference within our organization and our community. We are seeking a dynamic and detailed individual that can supervise and complete the daily, monthly, and yearly operation of the Town’s financial accounting processes, activities, and reporting. A supervisor who is committed to earning the trust, respect and confidence of the entire organization. The Town of Stettler strives to provide a workplace culture that is encouraging, welcoming, supportive, and respectful; where health, safety and security of our employees is a priority. 

Reporting to the Assistant CAO this full-time position, based on a 35 hour/week, will work as a part of a dedicated, motivated, and valued support team within the Town Office environment. This position will directly supervise a group of six (6) accounting support staff including Payroll, Accounts Payable, Accounts Receivable/Licensing, Utilities, Taxation/Computer Coordination, and Corporate Communications.

Typical Duties:

  • Coordinates and supervises the activities of Town Office Staff to ensure data is available and processed in time to meet financial reporting and billing deadlines.
  • Maintains the General Ledger inclusive of monthly and year-end entries and account reconciliation.
  • Prepares supporting financial working papers, reconciles sub-ledgers, and drafts annual Financial Statements with supporting schedules to be in accordance with accounting principles for municipal audit purposes and as required by Alberta Municipal Affairs for statistical/comparative reporting purposes.   
  • Maintains the Tangible Capital Assets Register.
  • Prepares applications for grants, monitors expenditures and prepares final reporting.
  • Prepares debenture applications, monitors payments and reconciles borrowing.
  • Monitors cash flow and investments activities.
  • Assists in preparation and monitoring of operating and capital budget.
  • Provides backup support for biweekly payroll, computer services and customer service.

The preferred candidate will have the following qualifications/attributes:

  • Post-secondary education in a related field. A Professional Designation (CPA) would be an asset.
  • National Advanced Certificate in Local Authority Administration (NACLAA) would be an asset.
  • Employment and supervisory related experience.
  • Competent in MS Office skills.
  • Effective communication and organizational skills.
Closing Date: 
December 14, 2018
Application Return: 

The Town of Stettler offers an internally equitable and competitive salary with standard employment benefits to a suitable candidate based on qualifications and experience. Interested applicants should forward a resume in confidence with references by 1:00 p.m., December 14, 2018 to:

Steven Gerlitz, Assistant CAO
Town of Stettler
Box 280
Stettler, AB
T0C 2L0

E-mail:  sgerlitz@stettler.net 

We thank those persons in advance who submit applications, however, only those selected for an interview will be contacted.