As a member driven organization, AUMA seeks input from municipalities on the actions we take. There are several ways municipalities can request action by the AUMA:
- Resolutions submitted for consideration at AUMA’s annual Convention
- Requests for Decisions (RFDs)
- Other opportunities (Letters, emails, contact, etc.)
Resolutions are one way that the AUMA Board or members can propose actions or policies for our membership to consider. Resolutions that are passed by members set the direction for AUMA’s advocacy efforts over the next three years.
AUMA’s Resolutions Policy outlines the formal process for submitting, reviewing, publishing, debating, amending, and voting on resolutions. This year, the deadline for submitting a resolution along with proof of endorsement by the councils of the moving and seconding municipalities to firstname.lastname@example.org is June 30. AUMA has developed a guide and template to help municipalities with the resolutions process.
After resolutions are submitted, AUMA’s Municipal Governance Committee reviews and categorizes them. The committee also identifies any deficiencies and analyzes how the proposed resolutions align with existing AUMA policies. Deficiencies refer to issues such as unclear or incorrect statements as outlined in section 23 of the Resolutions Policy. AUMA administration then works with the sponsoring municipality to address these deficiencies.
The final resolutions are then compiled and published in a Resolutions Book that is distributed to members approximately eight weeks prior to Convention. Municipalities are encouraged to carefully review the resolutions and consider which ones they will support.
Section 15 of AUMA’s Resolution Policy also sets out a process and criteria for municipalities to submit emergent resolutions that deal with matters of an urgent nature arising after the resolution deadline.
AUMA holds a resolutions session at each annual Convention where moving municipalities speak to their resolutions and members debate their merit. There is a formal process for amendments, and every elected official in attendance from a Regular AUMA member may vote via an electronic voting system.
Most adopted resolutions focus on a request for action by the provincial and/or federal government, and are submitted to the relevant ministries following Convention. Based on the topic of the resolution, the appropriate AUMA standing committee reviews the government’s response, and then recommends whether AUMA should accept the response or take further action based on a prioritization framework. AUMA keeps members up to date on the status of resolutions through the resolutions library. Resolutions are active for three years, and at the end of the three years, AUMA informs the sponsoring municipality of the resolution’s outcome.
Resolutions tend to have a higher profile than RFDs, because they are discussed at annual Conventions, which have a higher member turnout than Municipal Leaders’ Caucus where RFDs are presented, and also because of the formal process involved in their adoption and implementation.
Requests for Decisions (RFDs)
Member RFDs at Spring Municipal Leaders’ Caucus (MLC) enable municipalities to bring forward emerging issues that cannot wait to be debated at Convention. While RFDs also allow the AUMA Board and members to propose actions or policies for membership to consider, the RFD process is less formal than the resolutions process.
The process for RFDs is outlined in AUMA’s MLC Policy. AUMA has developed a RFD Template which members can fill out and submit along with proof of council endorsement to Rachel de Vos, a few weeks before the Caucus. The date of each year’s Spring Municipal Leaders Caucus and the RFD deadline are announced through the Digest newsletter and posted on AUMA’s events page.
RFDs are generally shared with members via the Digest approximately one week before Caucus. At Caucus, the sponsoring municipality speaks to its RFD, and members in attendance are then invited to share their views and ask questions. The sponsor may agree to revise the originally proposed action as a result of the discussion. Elected Officials of Regular Member municipalities who are registered to attend MLC are eligible to vote.
Approved requests are assigned to one of AUMA’s standing committees, which then makes recommendations to the AUMA Board on next steps, based on AUMA’s prioritization framework. AUMA provides updates on RFD outcomes through the Digest.
One of the key differences between resolutions and RFDs is that AUMA has more flexibility in terms of the action it takes on adopted RFDs, and unlike resolutions, can modify the recommend action or request before submitting it to the province or federal government for a response.
There are a variety of other methods that AUMA members can use to bring an issue to AUMA’s attention and/or to request action by the association:
- Send a letter to AUMA’s Board care of email@example.com
- Reach out to your Board member
- Raise the issue at one of the many events that AUMA hosts throughout the year.
While AUMA does not have the capacity to act on every issue, we always like to hear from members about topics that are important to you.
If you are not sure how to proceed, reach out to firstname.lastname@example.org. Advocacy staff can let you know what AUMA may already be doing to address an issue or which option for requesting action may be best.